TRACKS Executive Director

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Job Position: TRACKS Executive Director

 

Position Title: TRACKS Executive Director

Term: January 16, 2023 – January 15, 2026. This is a full-time, salaried 3-year, renewable contract position. Start date may be flexible.

Status: Full Time (35 hrs/week)

Wage: $55,000-60,000 / year (salaried)

Working Conditions: In person. Offices located on Trent University main campus, Nogojiwanong/Peterborough, ON.

 

Other Contract Details

Probationary Period: 6 months and annual performance reviews.

Benefits: Extended health, dental and optical benefits package, paid lunch break, opportunity for professional development

Paid Vacation/Time off: 10 vacation days, National Indigenous Peoples Day (June 21st), 10 sick days

Unpaid time off: Trent University winter holiday closure dates. Additional time off must be organized in collaboration with the TRACKS team and approved by the Steering Team.


Program Description
TRACKS is an educational program based on Michi Saagiig Anishnaabeg territory. We are hosted by Trent University within the Indigenous Environmental Studies and Sciences Program (IESS), and operate in partnership with founding partner organization Kawartha World Issues Centre and the First Peoples House of Learning. TRACKS delivers its programming in a diversity of forms including: camps, classroom and in community-workshops, the Oshkwazin Trailblazers Program, outreach events, special projects, placement and volunteer opportunities.


As a full program, TRACKS aims to:

  1. To offer youth opportunities to actively engage with a multitude of worldviews to further understand and develop their personal skills, gifts, and tools.
  2. To contribute to hands-on InSTEAM (Indigenous Science Technology Engineering Art and Math) learning opportunities from the elementary to post-secondary level.
  3. To facilitate spaces where intergenerational knowledge can be shared and mentoring relationships can be nurtured.
  4. To provide spaces where youth can be empowered to build relationships, learn together, and grow as leaders while honouring their diverse identities and backgrounds.
  5. To encourage youth to deepen reciprocal relationships within their environments and embody understandings of their responsibilities to the land.
  6. To collaborate with Indigenous Peoples, school boards and community organizations to strengthen relationships and activate culturally responsive learning opportunities.
  7. To foster meaningful employment and volunteer experiences for young people interested in land-centric InSTEAM work.


To learn more about TRACKS and the work we do, please visit our website: https://www.tracksprogram.ca/


Executive Director Position Overview

As TRACKS Executive Director, the successful candidate will be responsible for all aspects of organization direction, management, and operation. TRACKS runs a number of programs including camps, workshops, Oshkwazin Trailblazers Program, outreach events, special projects, placement and volunteer opportunities. Program delivery takes place in communities, in schools, on the Trent University campus and in various other contextual settings. The successful candidate will oversee a team including two core Program Coordinators, Communications staff, contract instructors and seasonal staff.

The Executive Director must be a team-oriented, innovative, inclusive and collaborative leader who can engage and inspire all stakeholders: staff, volunteers, partners, community members, First Nations communities and Indigenous organizations. In Spring of 2022, TRACKS went through a Strategic Planning process. One of the first tasks of the successful Executive Director candidate will be to operationalize this plan. This role reports directly to the TRACKS Steering Team and works closely with the Advisory Circle.


Responsibilities:

Leadership, Human Resources and Administration (30%)

Provide overall leadership and direction (including day to day oversight) to staff; delegate responsibilities and manage staff performance to fulfill organizational commitments

With Steering Team approval and guidance, coordinate the hiring, management and release of core and seasonal staff members

Foster effective teamwork and communication at all staff levels and maintain a positive work culture

Oversee a performance management system that monitors staff performance, including annual performance reviews for all employees

Ensure confidentiality and security of TRACKS files

Lead ongoing development and updating of the TRACKS Human Resources Manual, researching, and updating policies & procedures, in collaboration with the TRACKS Steering Team

Collaboratively update HR documents, staff onboarding and orientation materials with Program Coordinators; provide oversight for the secure filing of TRACKS personnel files

Operationalize the TRACKS strategic plan


Financial Administration (30%)

Work closely with TRACKS Coordinators, Steering Team and Bookkeeper to develop annual budgets, program and grant budgets, review profit and loss statements and other financial reports, as required

Monitor and approve staff payroll on a weekly basis, as needed; inform Trent Faculty Supervisor of discrepancies

Prepare/submit and/or approve invoices and expense requisitions to the TRACKS Bookkeeper

Approve the purchase of office supplies and equipment, as required, by Program Coordinators or other appropriate staff

 

Program Development (15%)

Lead TRACKS visioning, evaluation and/or strategic planning processes in collaboration with the TRACKS Program Coordinators and Steering Team

Oversee the development of short-and long-term education program planning in alignment with TRACKS mandate, vision and strategic plans and goals

Compile, record and analyze all program data including quantitative (reach to youth, teachers, etc.) and qualitative (written feedback, testimonials, etc.) in cooperation with Program Coordinators


Resource & Partnership Development (15%)

Create and implement a strategic grant development work plan, that includes multi-year grants and corporate sponsorships in consultation with the Steering Team and Program Coordinators

Research and development of options/model for TRACKS fee-for-service income generation and work to implement new model with Program Coordinator

Support TRACKS Program Coordinators with the management of grant spending and reporting

Act as the main point of communication with TRACKS funders such as Actua (TRACKS’ key national network & funder), for all reporting, funding requests, meetings, etc.

Build relationships with key contacts in local school boards, within Trent University, the broader educational community, First Nations and other Indigenous communities and youth organizations. Work to strengthen partnerships, increase awareness and engagement in TRACKS’ programs

Actively assess new opportunities, partnerships and collaborations that strengthen TRACKS in consultation with TRACKS Program Coordinators and Steering Team

Represent/present TRACKS, as appropriate

Oversee funder and sponsors appreciation and acknowledgements


Communications (10%)

Maintain regular communications with key contacts in local school boards, within Trent University, broader education community, First Nations and other Indigenous community organizations to strengthen partnerships, raise awareness of programs and encourage collaborations

Work closely with the Communications and Social Media Lead to develop a strategic communications plan on all platforms; ensure the TRACKS website is current

Lead all communications with TRACKS Steering Team and TRACKS Advisory Circle including scheduling meetings, note taking, updating terms of reference, etc.

Oversee program specific press/media releases

Lead the development of the TRACKS Annual Report and other project reports


Skills/Knowledge/Abilities:

Experience in working with Indigenous communities and within educational, science, or culture-based contexts

Proven leadership, including ability to work with and supervise others in collaborative, encouraging and motivating ways

Experience in organizational leadership, fundraising and/or grant writing, media relations and network or partnership development, especially in Nogojiwanong/Peterborough area

Demonstrated experience and understanding of financial management and administration

Demonstrated ability to develop and manage projects and programs with attention to detail as well as big-picture approach

Must be dedicated and passionate about new approaches to knowledge interaction, Indigenous education, and reconciliation

Educational background: Post-secondary Education is preferred

Must be willing and able to do some travel, and must be willing to commit to regular office hours with occasional flexibility as needed (i.e., weekends, evenings, and overnights as required for program commitments)


Other Qualifications: 

Valid driver’s license an asset

All candidates must provide references

Successful candidates will be required to submit a vulnerable sector police check

Strong understanding of TRACKS’ programming and approach is an asset

 

Application Process and Further Information: 

Please submit your resume, a cover letter, and contact information for three references (with at least two from recent employers) to: Dr. Chris Furgal, TRACKS Faculty Advisor, TRACKSjobs@gmail.com


For more information, please visit our website at www.tracksprogram.ca or you may contact Chris Furgal at 705-748-1011 x7953 or chrisfurgal@trentu.ca.


Application deadline is Friday, November 4 at midnight. Interviews will be held starting the week of November 14, 2022. We thank all applicants for their interest. Only those chosen for an interview will be contacted.


TRACKS strives for equity in its hiring processes and encourages all people, including those experiencing marginalization or adversity in their lives, to apply. We invite applications from all individuals and will give preference to those of Indigenous identity. We commit to making reasonable accommodations for those needing support, as much as possible within the expectations and requirements of the position.


While we are offering full-time hours, we may be able to offer temporary flexibility for the right candidate.